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CORI File Leading Zero Workaround

Massachusetts clubs downloading the CORI CSV file will need to use this workaround to formation the birthdate and SSN files.

Click here for tutorial.

Opt-Out Information

AdminSports Members,

As of late, we have seen a large increase in requests to remove the "opt-out" functionality for club emails. While we understand that this creates extra work on your part as a registrar (having families opting to not receive email blasts) we would like to take a moment to explain why we will not be removing this option from families registering through our software.

Simply put, it's against the law to not provide this functionality. Any electronic message that does not contain both the ability to opt-out and a clear message of ability to unsubscribe contained within its message is in violation of the CAN-SPAM Act of 2003. Specifically, the CAN-SPAM Act of 2003 denotes its unsubscribe compliance as follows:

  • A visible and operable unsubscribe mechanism is present in all emails.
  • Consumer opt-out requests are honored within 10 days. 
  • Opt-out lists, also known as Suppression lists, are only used for compliance purposes.

While all of your emails may not be commercial in nature, we did notice a large influx of sponsored emails being sent through our system. Because of this, we were forced to introduce this functionality; as we explained in our previous MOTD, the major email providers take notice of SPAM markings and begin to blacklist our servers and place a blockade on emails sent to their users.

The obvious next question becomes "can you provide us with a list of users who have opted out?" The quick answer, no. As stated above, opt-out lists can only be used for compliance purposes. Creating a report, of any kind, listing out these users would directly violate CAN-SPAM.

Where do we go from here?

The AdminSports team is working diligently to provide a resource to our members to, separately, create and send sponsored emails which will still allow users the ability to opt-out and avoid unsolicited emails of a commercial nature. Once this tool is created, we will alter the ability for families to opt-out of club related email blasts and allow them to internally notify the AdminSports team of any emails violating CAN-SPAM.

We thank you for your understanding in this matter and wish to remind you that we are working diligently on your behalf to provide the best online registration experience we can for our users.

Opt-Out added to blast emails

We have receved a lot of spam reports by some of our families for legitimate club emails. It makes no sense but people are doing it anyway. It may only be 3 or 4 reports a day out of 25,000 emails but Comcast, AOL, Verizon, Roadrunner and others react to it, sometimes slowing our email down.

To help us combat this, please do not send out emails from sponsors. These are commercial emails and must be labeled as such along with an opt-out. 

We have added this info to all of our blast emails:

Parents may now login and click on update family info to opt out of all blast emails. Registrars may also use this tool.

Completed: MA CORI Update for Social Security Numbers

Massachusetts clubs collecting information for the CORI process must now collect the last 6 digits of the volunteer's social security number.

Registrars must turn on the "Include SSN field" checkbox in the Modify Club Data menu (Club Maintenance).

When the volunteer informaiton appears, there will be a request for the last 6 digitis of their social security number. It is required and must be 6 digits to proceed.

The new CORI download for MA iCori submission is the last menu item in the downloads menu. Please start using for the 2012-2013 year.

If you need help, email Support@AdminSports.com. 

Blast Email Software Upgrade

AdminSports is a high volume email provider for our member clubs and organizations. While individually you may not be sending many emails, as a collective group - we process anywhere from 10,000 to as many as 100,000 emails PER DAY.

As time has passed, organizations that handle email for your recipients, like AOL and Comcast, have increased the requirements to deliver email. Recently we realized that many emails to AOL recipients were NOT being delivered. Further research revealed that when we sent emails from AOL users, AOL will not accept them.

Now, when the sender has an AOL.COM account, we automatically change the outbound email address to webmaster@adminsports.net. Admin Users with AOL.com email accounts should read the next MOTD and refer to the email we sent directly to you.

All other emails will be sent from Your Club Name <your club email address). Becasue of the software upgrade, your emails will have faster delivery and there should be less bouncebacks.

AOL email address cannot be used to send blast email and other changes

We have identified the reason for a slowdown in the outgoing blast email queue. It was using an AOL email address to send email to other AOL addresses.

AOL will not allow an email sent from outside their system to another AOL email account. The emails get stuck in our outgoing email queue and eventually may or may not be delivered. To solve the problem, we request that those of you with AOL accounts use a different email account to access our administrative software.

If you have an Admin Sports (ATLAS) website, we can create a url specific email address for you, similar to role@yourclubname.org.

If you have a Gmail, Yahoo, Mac or almost any other account, you should use that. If you don't have one, you should login to Google mail (Gmail) or the like and create an email similar to yourclubhere@gmail.com or similar. We can help if you need it.

To change your email, look at the menu on the lower left with your name and click on My Account. Click Edit.

Our new code is using our webmaster email account in place of AOL to make sure the emails go through. The reply to address is correct on these emails.

You may notice the the sender's email was temporarily changed from your name <your email address> to AdminSports <your email address>. This has been corrected.

Sorry for any inconvenience.

Age chart for Soccer: Fall 2012 - Spring 2013

Click here to download the Soccer Age chart for Fall 2012 - Spring 2013.

New - Merge Coaches

We have released the Merge Coaches program. This is used to combine multiple instances of one person.

For instructions, choose Merge Coaches in the tutorial menu or just click here.


Update - Bulk Emailer for Rosters - Now sent from login email address

We have released the new Bulk Roster Emailer. Instead of opening each team to email rosters to team officails, we now have bulk emailing directly from the Team Management Console.

Updated April 9 - The sender is now the email address of the person logged in, not the club email address.

Step 1 - Go to Team Management and search for teams by season. 

Step 2 - Select the roster checkbox for the teams you want to receive rosters.  If you want all, click the roster checkbox at the top of the column. 

Step 3. Click the Email Roster button.

This dialog will appear. Select the boxes for all of the rosters you are sending. If your league participates in our email roster program, select the proper box, in this case travel teams' rosters will be automatically sent to the correct BAYS division directors. Fill in the optional message and Submit.

Team Rollover and Registered Player Rollover Added

Instructions for Rolling over a team and optionally, players, are in the Tutorial Menu on the left. You can delete a team and roll it over again, this time with registered players.

Or, click here.

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